Greeting from the U.S. Fish and Wildlife Service!
I’m currently seeking qualified candidates for the following position.
Title: FOIA Coordinator/Records Manager
Location: Falls Church, VA
Application Period: Till Sunday October 9th 2016
Who Can Apply:
1. Individuals with a disability who are hirable under Schedule A non-competitive hiring authority. Must provide Schedule A letter. (Schedule A Questions)
2. Veterans with a disability rating of 30% or higher. Must provide DD214 and Veterans disability rating letter. (Veteran w/disability Questions)
3. Veterans who qualify under VRA hiring authority. Must provide DD214. (VRA Questions)
How to Determine if you’re Qualified: (Qualifying knowledge, skills, and abilities should be in your resume)
1. Knowledge of applicable laws and policies related to records management.
2. Knowledge of the Freedom of Information Act (FOIA) and applicability of privileges under FOIA, Privacy Act (PA) law and regulations, and Administrative Procedures act (APA).
3. Skill in written communication; experience in technical and legal letters, briefs, and report writing.
How to Apply:
1. Email the U.S. Fish and Wildlife Services Workforce Recruiter: firstname.lastname@example.org
2. Include your updated resume as well as your documents proving you’re eligible for special hiring consideration.
3. Include your latest SF50 if you are a current or former federal employee.
This position is located in the Branch of Permits, Division of Management Authority (DMA), under the Assistant Director of International Affairs (ADIA), U.S. Fish and Wildlife Service (FWS or Service). The position supports both DMA and the Division of Scientific Authority (DSA), collectively called the International Wildlife Trade Program (IWT). The U.S. Fish and Wildlife Service is a scientific and management agency under the Department of the Interior (Department or DOI) with the responsibility for national leadership in the conservation of sport fish, wild birds and mammals, and natural environments. The Office of International Affairs coordinates the Service's international activities and programs that involve wild flora and fauna and is responsible for implementing provisions of international conventions, treaties, agreements, and domestic laws related to wildlife management and conservation.
The Division of Management Authority serves as the U.S. entity responsible for managing the conditions prescribed by the Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES) as delegated from the Secretary of the Interior. The Division has two Branches: the Branch of Permits and the Wildlife Trade and Conservation Branch. The Branch of Permits is responsible for the issuance/denial of requested permits for the international and/or interstate transport/shipment of flora and fauna and establishment of processes and procedures to follow when requesting permits. The Wildlife Trade and Conservation Branch provides support and assistance in the Service’s efforts to implement and develop policies, guidelines, procedures, and regulations related to the implementation of CITES, the Endangered Species Act (ESA), the Marine Mammal Protection Act (MMPA), the Lacey Act (as pertains to transport of live wildlife), the Wildlife Bird Conservation Act (WBCA), the African Elephant Conservation Act (AECA), the Pelly Amendment to the Fishermen's Protective Act, and other laws, treaties and agreements pertaining to the international trade in wildlife and wildlife products. The Division of Scientific Authority serves as the U.S. Scientific Authority for the Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES).
DSA provides scientific advice on the issuance of permits for international trade; the listing of native and foreign species under CITES; implementation of the Wild Bird Conservation Act; and other policy matters, particularly as they may relate to international wildlife trade and exotic species. This position has responsibility for managing and coordinating BoP Litigation records, Freedom of information Act (FOIA) requests, Administrative Records, General Schedule of Records and weekly Federal Register notices. The incumbent examines, analyzes and prepares documents in support of Litigation activities, and serves as a Records Management and FOIA Coordinator for the Branch of Permits program.
1. Percentage of Time: 50%
Administers the Branch of Permits records management program by working with program manager, and the Service Records Officer to identify record and non-record materials; establish official file stations, prepare file plans; inventory records; apply schedules or recommends new schedule items; and, apply disposition authorities or recommend changes in those authorities, for all records, regardless of media or format. Coordinates with Branch of Permits manager to ensure records creation, maintenance, use, and disposition are in accordance with applicable laws and policies. Promotes effective records management throughout the Branch of Permits Program.
Evaluates current active records systems through regular surveys and inventories. Performs management
systems analysis to improve record keeping systems and efficiency. Provides guidance to staff on appropriate procedures. Leads the transformation of agency records management processes to address the challenges posed by electronic records.
Where applicable, coordinates efforts of the Branch of Permits and DOl attorneys regarding Administrative Records for the Courts on active lawsuits. Oversees preparation of indices and other necessary documentation. Ensures all Administrative Record documents can be released and are properly photocopied, numbered, and indexed by BoP staff. Reviews and screens the Administrative records for final concurrence by the Office of the Solicitor, for attorney-client privileged information, as well as predecisional and sensitive information. Works with the BoP staff, Solicitors, and Department of Justice (DOI) when questions arise. Ensures correct number of copies of the Administrative Record is received by the DOJ and the Court by the Court-appointed date.
2. Percentage of Time: 50%
Freedom of Information Action (FOIA)/Privacy Act (PA) receipt/coordination:
Receives FOIA requests directly from the FWS FOIA office, determines their sufficiency and whether the BoP Program has the records requested. Coordinates FOIA responses; refers requests to appropriate programs or offices for action; reviews documents compiled by others and reviews information proposed for withholding under one or more of the FOIA exemptions to assist in determining whether records should be released; utilizes the web-based Electronic FOIA Tracking System (EFTS) for logging request history and status information; and obtains Office of the Solicitor concurrence when information is withheld.
Reviews and analyzes records, writes FOIA response letters and oversees assembly of all data and material in responding to requests submitted to the BoP Program. Provides pertinent FOIA guidance and information needed in order to finalize the response for signature when information is withheld or no responsive records are available. Works with the FWS FOIA Office and Department of the Interior (DOl) attorneys on FOIA appeals. Keeps up-to-date on the latest FOIA, Records Management, and PA regulations. Serves as liaison for the BoP Program between other FWS personnel, as well as other agency personnel, on interpretation of the FOIA and PA laws and regulations.
Manage weekly submission of the Federal Register notice announcing the receipt of applications involving endangered species under the ESA to ensure timely and accurate submission of FR notices by coordinating staff submissions.
Provides training and guidance to BoP staff regarding record keeping as it pertains to Administrative Records and the FOIA. Coordinates FOIA training sessions and arranges for FOIA speakers for the BoP Program. Participates in meetings, committees, training, surveys, and other activities, coordinates with other agency Records Liaison Officers, and with external records management professionals.
U.S. Fish and Wildlife Service
Headquarters/Washington DC Metro