May 13-18, 2018
Sheraton Pentagon City
Arlington, VA

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Exhibitor Guidelines

Thank you for exhibiting at the 2017 FAPAC Leadership Training Conference at the Hilton Rockville, Rockville MD. Please contact if you have any logistics questions. 

Please register here: FAPAC 2017 National Leadership Training Program

1.  Set Up Hours

  • Sunday, May 14, 2017: 1:00 p.m. – 5:00 p.m.
  • Monday, May 15, 2017: 8:00 a.m. - 5:00 p.m.

The exhibit area will be located in the Plaza Foyer. Each booth set-up includes one 6’ table, linen and two chairs. Your display must fit on top of this table and behind your table. Due to Fire Marshall Requirements, your exhibit cannot extend into the hallway, so please plan accordingly. Security will NOT be provided for the exhibit area, so do not leave valuables in your exhibit area. FAPAC and the Hilton Rockville are not responsible for lost or stolen items.

2.  Exhibit Hours

  • Tuesday May 16, 2017 - 8:00 a.m. - 5:00 p.m.
  • Wednesday, May 17, 2017 - 8:00 a.m. - 5:00 p.m.
  • Thursday, May 18, 2017 - 8:00 a.m. - 5:00 p.m.

3.  Dismantle

  • Thursday, May 18, 2017 - 5:00 p.m. - 9:00 p.m.
  • Friday, May 19, 2017: 8:00 a.m. – 12:00 p.m.
Please bring return shipping labels with tracking numbers for your return shipments. The hotel does not provide boxes, tape, etc. Arrangements for all return shipping should be done prior to your departure through the hotel’s Business Center. FAPAC and the Hilton Rockville are not responsible for dismantling/packing/shipping your exhibit material.

4. Internet, AV and Power Needs (Additional charges may apply)

For Internet, power and other vendor needs, please contact the onsite audiovisual PSAV Sales Manager. 

  • Kara Barnes - 240.880.6256 -

5.  Registration – Register Online

Please register all participants online at When registering, select “Exhibitor” as your “Attendance Type”.  Please register all representatives who will attend and purchase any necessary meals tickets for additional individuals. Each Exhibitor Booth includes full registration for two people to also attend the workshops and plenaries. You will pick up your badges onsite at Registration for Exhibitors Only.  Please email if you have questions or if your your registration changes. If you do not know who the second person will be, you can still register for one person and email us with the second person's information later.

6.  Shipping Instructions

All shipments & deliveries must be addressed in the following format:

Your Name (On Site Contact)
FAPAC & May 14, 2017
c/o Kimberly Slaughter
Hilton Rockville,
1750 Rockville Pike, Rockville, MD 20852
Phone: 301.468.1100
Meeting Room Name (if known):

Please send shipments & deliveries so that they arrive no more than 3 days before the start of your meeting or event. All shipments & deliveries arriving earlier will be subject to the storage fees listed below. Please send in advance a list with all of your shipment's tracking numbers to your Event Manager & the name of the individual to whom the package is addressed.

The hotel accepts no responsibility for storage or security of any item that have been provided by an outside vendor. All vendors are expected to remove all their equipment & supplies at the end of their event.

All outgoing shipments must be properly labeled with a return address, a delivery address & a contact phone number for the sender. It is the client’s responsibility to contact their shipping provider for pick up.

An account number for the delivery service of choice or the sender's credit card number & expiration date must be included to ensure proper charges by the shipping company. It is the responsibility of the group’s onsite contact to call for pick up & to label each box as described above.

Handling Fees:

  • 0 – 5 lbs // $5.00 per item
  • 6 – 20 lbs // $10.00 per item
  • 21 – 50 lbs // $30.00 per item
  • 51 – 75 lbs // $50.00 per item
  • 76 – 100 lbs // $70.00 per item
  • Over 100 lbs // Additional $0.40 per pound, per item

Storage Fees:

Packages delivered more than (3) days before your function date will be assessed a storage fee of $25.00 per item, per day. This also applies for packages left on property (2) days after the function/event has ended. Packages, equipment, signs etc., will be disposed of after two days unless storage arrangements have been confirmed and paid for in advance. Fees may vary for oversized items.


All deliveries must be done at the loading dock with is located behind the hotel across from the Metro on Chapman Street. All trucks must follow loading dock instructions posted. Receiving office is in the back door, down the hall on the left. Service elevator is in the loading dock door first hallway on the left.

7.  FAPAC Point of Contact Information

Please send any updates to to Pankaj Parikh at or 

Please be sure to reference your agency and the main contact.

FAPAC is a 501 (c)(3) nonpartisan, nonprofit organization representing the civilian and military Asian American, Native Hawaiian and Pacific Islander (AANHPI) employees in the Federal and District of Columbia governments.
Copyright ©2023 FAPAC •  P.O. Box 23184, Washington, D.C. 20026-3184

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